You should type some text in this mail, for example: Classic Menu for Office Home and Business.Classic Menu for Office 2007 Applications.If you don’t want the rule to run straight away, untick the box. Note that the Turn on this rule tick box is ticked by default. “ except if the body contains specific words” – again specifying words commonly found in out of office response emails.“ except if the subject contains specific words” – you can specify words or phrases such as “auto”, “automatic reply” or “out of office”, which are commonly used in out of office subject lines.“ except if it is an automatic reply” – setting this exception will block most, though not all, auto reply loops.The following exceptions can be useful in minimising the risk of this: This is an important step to avoid never-ending ‘loops’ caused by out of office responses replying to each other. You then have the option to set any exceptions to this rule.Next, select the template you created, click on Open and then Next >.From the next pop up window select User Templates in File System using the drop down options.Give your email a name and, in the Save as type section, select Outlook Template from the drop down list: Select File from the navigation bar then Save As.Create a new email in Outlook and enter an appropriate subject and message for your out of office response.Keep in mind that you can only set up rules on the desktop/laptop version of Outlook, not on your phone. This means that you need to leave Outlook running while you’re away. It’s important to note, that Outlook rules only work when Outlook is open. Using rules to set up an out of office response

Make sure you include exception criteria to minimise the risk of this happening. WARNING! Setting up rules-based out of office replies can lead to hideous loops where your out of office response responds to someone else’s out of office response, which then replies back to yours, and so on ad infinitum until your (or their) mailbox is full. Instead, you’ll need to use Outlook rules to set up your out of office response. If it doesn’t have this symbol, then, unfortunately, you can’t use the Automatic replies function. In this case, please follow our instructions for setting up out of office responses using Microsoft Exchange.

Out of office outlook